Constitution
Constitution
CYPRUS CRICKET FOUNDATION CONSTITUTION:
 
TITLE
 
1. This body shall be called the CYPRUS CRICKET FOUNDATION LTD. It was formed and registered Cyprus residents
 
OBJECTIVES (Statement of Purpose)
 
2. The objectives of the Association shall be:
 
  1. To provide an opportunity for anyone, the young and the not so young, to play cricket at a standard to suit their abilities and aspirations in an enjoyable, competitive manner.
  2. To maintain the traditions and history of both originating associations together with the rights and privileges of respective life members.
  3. To participate in any activity intended to directly, or indirectly, promote the game of cricket.
  4. To be recognized and well regarded in the community with ready access to local councils, the media and potential sponsors.
  5. To promote understanding and good fellowship between members of competing clubs.
 
MEMBERSHIP
 
3. MEMBERS
  1. The members of the Association shall consist of cricket clubs whose entry in senior competitions is approved by the Association at the annual general meeting each year pursuant to clause 5, life members and patrons elected pursuant to clause 6, the office-bearers appointed from time to time pursuant to clause 26, the Junior Section members, and one representative of the Umpires’ Association.
 
  1. A Junior Section member shall have no rights in that capacity in respect of the senior competition or towards the Association except as set out in the clauses of the Junior Section.
 
AFFILIATION
 
APPLICATION FOR AFFILIATION
 
4. All applications by clubs for affiliation with the Association for the ensuing season shall be lodged with the Operations Manager no later than the 1st day of August in each year, provided that in special circumstances the Association may, on the recommendation of the Executive Council, accept late applications. Each application shall contain the following information:
  1. Name, address, telephone number and or e-mail address of the club President and Secretary
  2. Name, address and telephone number of each of the club delegates.
  3. Details of ground(s) location, shared grounds and availability
 
 
 
 
CLUBS COMPRISING THE ASSOCIATION
 
5. The clubs comprising the Association during the ensuing season shall be determined at the annual general meeting, provided that the Executive Council may thereafter, in special circumstances, admit additional clubs.
 
LIFE MEMBERS AND PATRONS
 
6. The Association may elect as an honorary life member or patron any person who has rendered special service to the Association or to the game, provided no life member or patron shall be so elected except on a resolution carried by at least three-fourths of those present at the annual general meeting. Life members shall have all rights and privileges of delegates to the Association.
 
REGISTER OF MEMBERS AND OFFICIALS
 
7. The Operations Manager shall keep and maintain a register of members in which shall be entered the full name, address and date of entry of each member and delegate and the register shall be available for inspection by members or their duly authorized agent at the address of the Operations Manager.
 
TERMINATION OF AFFILIATION
 
8. A member of the Association who has paid all moneys due and payable to the Association may resign from the Association by giving one month’s notice in writing to the Operations Manager of the intention to resign. The Executive Council may by resolution terminate the status of an affiliate club of the Association if, in the opinion of the Executive Council, that club has:
  1. Failed to pay any money due and payable by it to the Association; or
  2. Been guilty of conduct unbecoming or prejudicial to the interests of the Association or to the game of cricket.
For the purposes of this clause any conduct of a player, member, office-bearer or delegate of an affiliate club may be regarded by the Executive Council as conduct of the affiliate club.
 
AFFILIATION FEES
 
9. The annual fee covering affiliation, contribution to the Accident Fund, and any other amounts shall be determined by the Association at the annual general meeting each season. Such fee shall be payable by each member club on receipt of an account from the Association Financial Manager. No club shall remain affiliated with the Association should the annual fee remain unpaid after the first day of November in each year.
 
ANNUAL GENERAL MEETING
 
WHEN HELD
10. The annual general meeting of the Association shall be held not later than the second Wednesday in August each year, at such place and on such night as shall be appointed by the Executive Council.
 
HOW CONVENED
 
11. At least 7 days’ notice in writing shall be given to all office-bearers, life members and patrons and clubs which comprised the Association during the previous season, of the annual general meeting, setting out the business to be brought before such meeting, together with a copy of the Association Annual Report and Financial Statement.
 
ATTENDANCE AND VOTING
 
12. a) Each club which comprised the Association during the preceding season shall be entitled to be represented by a delegate or delegates. Those clubs with one or two teams shall be entitled to one delegate and those clubs with three or more teams shall be entitled to two delegates.
b) The Chairperson, office-bearers, delegates, the Umpires’ Association representative, and life members shall have voting rights at such meeting and each shall sign an attendance book before leaving the meeting.
 
CONDUCT AND BUSINESS OF MEETING
 
13. The conduct of the annual general meeting shall be governed by the provisions of clauses 18, 19, 20, 21, 22, 23 and 24. The ordinary business of the annual meeting shall be:
  1. To confirm the minutes of the last preceding annual general meeting and of any general meetings held since that meeting.
  2. To receive from the Executive Council reports upon the transactions of the Association during the preceding financial year.
  3. To elect the office-bearers of the Association.
  4. To approve umpires’ fees.
  5. To receive and consider the statement submitted by the Association in accordance with Section 30 (3) of the Act.
  6. To transact any other business of which notice, if required, has been given.
 
GENERAL COMMITTEE
 
GOVERNING BODY-MANAGEMENT
 
14. After the annual general meeting the affairs of the Association shall be managed and controlled by a governing body to be called a General Committee, which consists of the office-bearers, life members, patrons, a representative of the Umpires’ Association, and delegates, appointed pursuant to clause 12 (a), representing each club which has been admitted as a member of the Association.
 
NOTIFICATION OF DELEGATES
 
15. The names, addresses and telephone numbers of the delegates appointed to represent each club shall be lodged with the Operations Manager of the Association no later than 1 August each year and no delegate of a club shall be admitted to any meeting of the General Committee until the club has complied with this clause.
 
 
MEETINGS AND BUSINESS
 
16. The General Committee shall meet at least two times in the period September to March each season to transact business. The ordinary business of a General Committee meeting shall be:
  1. To confirm the minutes of the last preceding General Committee meeting and of any other meeting held since that time.
  2. To receive from the Executive Council reports upon the transactions of the Association since the last preceding General Committee meeting.
  3. To transact any other business of which notice, if required, has been given.
 
SPECIAL MEETINGS
 
17.  A special meeting of the General Committee shall be convened by the Operations Manager:
  1. On the instruction and by the direction of the Executive Council; or
  2. On receipt of a written requisition, signed by at least eight delegates, specifying the matters to be brought before such meeting, subject always to clause 63.
 
At least 14 days’ notice in writing of a special meeting of the General Committee setting out the business to be brought before such a meeting shall be given to all office-bearers, life members, patrons, and clubs which comprise the Association.
 
DURATION OF MEETINGS
 
18. All meetings of the General Committee shall commence not later than 8:15pm and shall terminate not later than 10:30pm, unless a resolution granting an extension of time be carried by at least two-thirds of those present at such meeting.
 
VOTING
 
19. Only the Chairperson, office-bearers, delegates, the representative of the Umpires’ Association, and life members, who shall have one vote each, shall be entitled to vote at meetings of the General Committee. All resolutions shall be decided on the voices or by show of hands, but any four delegates may demand a ballot. In the event of the voting on any question being equal the Chairperson of the meeting is entitled to exercise a second or casting vote.
 
PROXIES
 
20. a) Should any club delegate be unable to attend a General Committee meeting, his/her club under the signature of the club Secretary or President, may appoint some other person who shall not be a delegate for another club as proxy to attend in his/her place, and such person shall, provided that his/her proxy is in order, and is handed to the Chairperson immediately on arrival at the meeting, be entitled to vote and to all the rights of a delegate at such meeting.
 
b) In the event of resignation or death of a delegate a club shall nominate a replacement in compliance with clause 15.
 
 
DELEGATES’ UNDERTAKING
 
21. Any undertaking given by a delegate at the annual general meeting or at any meeting of the General Committee shall be binding on and enforceable against the club which he/she represents.
 
QUORUM
 
22. A quorum shall consist of one-fourth of the total number of delegates and business shall not be proceeded with until such quorum be present.
 
ATTENDANCE
 
23. A club failing to be represented at a meeting of the General Committee shall incur a penalty of two penalty units, and if not represented at a second meeting in the same season shall incur an additional penalty of four penalty units. For the third and each subsequent offence during that season, shall incur a fine of 12 penalty units. Before leaving each meeting of the General Committee all office-bearers, life members, delegates and approved proxies shall sign an attendance book as a record of having attended.
 
PROCEDURE AND STANDING ORDERS
 
24.  All meetings shall be conducted on parliamentary lines, subject to the following:
  1. Any member moving or speaking to a motion or an amendment shall rise and address the Chair in an orderly and respectful manner, avoiding personalities and unbecoming language, and, if called to order by the Chairperson, shall immediately resume his/her seat.
  2. All motions must be seconded before being debated and, after being seconded, cannot be withdrawn without the consent of the seconder.
  3. No member may speak more than once to any motion or amendment, excepting the mover of the original motion, who shall have the right of reply.
  4. Where a motion or amendment has been duly moved and seconded, debate may ensue, but not more than two speakers other than the mover and seconder shall speak in succession on the same side of the question. If two speakers have so spoken and no speaker then rises to take the opposite view, the question shall be put forthwith.
  5. On any member rising to a point of order during a discussion the member then speaking shall sit and the member/s so rising shall then state the point of order, and the Chairperson shall give a ruling thereon, which may be reviewed by the meeting.
  6. Where two or more members try to speak at the same time the Chairperson shall decide who is entitled to the floor.
 
POWERS
 
25. In addition to any other power conferred on it by the Rules of the Association the General Committee shall have power to:
  1. Appoint a person duly qualified under the Rules of the Association to fill any vacant office.
  2. Appoint sub-committees to deal with any matters.
 
  1. Subject to clause 48 (e) pass all accounts for payment.
  2. Grant honorariums.
  3. Refer any particular matters to the Executive Council for report or decision.
  4. Approve the provision of perpetual trophies for any grade or grades.
  5. Strike a levy which must be applied to all clubs in the Association.
 
OFFICE-BEARERS

CONSIST OF

26.  The honorary office-bearers of the Association shall consist of:
 
  1. A President
  2. A Deputy President
  3. A National Representative
  4. National Coordinator
  5. Committee Secretary
  6. Operations Manager
  7. Additional Operations Manager
  8. Additional Operations Manager
  9. A Financial Manager
  10. Physio Assistance & Advisor
  11. A Committee Advisor
  12. A committee Members
 
ELECTION OF OFFICE-BEARERS
 
27.
  1. Nominations of candidates for election as office-bearers of the Association shall be made in writing, signed by two members or two delegates of the Association, and accompanied by the written consent of the candidate and shall be delivered to the Operations Manager not later than the 30th day of June in each year.
  2. An office-bearer of the Association need not be a member of an affiliate club.
  3. If insufficient nominations are received to fill all vacancies on the Executive Council, the candidates nominated
  4. shall be deemed to be elected and further nominations shall be received at the annual general meeting.
  5. If the number of nominations received is equal to the number of vacancies to be filled the persons nominated
  6. shall be deemed to be elected.
  7. If the number of nominations exceeds the number of vacancies to be filled a ballot shall be held.
  8. No person, other than the Deputy President of the Association, may be elected or appointed to more than one
  9. vacancy on the Executive Council.
 
 
  1. Each officer of the Association shall hold office until the annual general meeting next after the date of his/her
  2. election but is eligible for re-election.
 
 
REMOVAL/RESIGNATION
 
  1. Any office-bearer may be removed from office for neglect of duty or misconduct, provided that he/she shall only be so removed on a resolution passed by at least three fourths of the members present at the special meeting of the General Committee called especially to deal with the matter, and provided further that such resolution be confirmed by the members present at the next ordinary meeting of the General Committee.
 
  1. The office of an office-bearer of the Association becomes vacant if the office-bearer:
    1. Ceases to be a member of the Association.
    2. Resigns from office by notice in writing to the Operations Manager.
 
VACANCY
 
  1. In the event of a casual vacancy in any office the Executive Council may appoint a replacement to the vacant office up to and including the conclusion of the annual general meeting next following the date of the appointment.
 
DUTIES OF OFFICE-BEARERS

OPERATIONS MANAGER

31. The Operations Manager of the Association shall:
  1. Manage the business of the Association as directed by the Association and/or the Executive Council.
  2. Deal with all correspondence of the Association and the Executive Council.
  3. Prepare an annual report of the affairs of the Association which shall be distributed amongst the members of the Association not less than 7 days prior to the annual general meeting.
  4. Maintain custody of the Common Seal of the Association.
 
ASSISTANT OPERATIONS MANAGER
 
32. The Assistant Operations Manager of the Association shall:
  1. a)  Attend and arrange for the taking of minutes of meetings of the Association and of the Executive Council.
  2. b)  Render such assistance to the Operations Manager, as the Operations Manager shall require.
  3. c)  Perform the duties of the Operations Manager in the absence of the Operation Manager.
  4. d)  Perform duties as specifically mentioned in the rules as those to be performed by the Assistant Operations Manager.
 
 
FINANCIAL MANGER
 
33. The Financial Manager of the Association shall:
 
a)  Keep the accounts of the Association.
b)  Collect and receive all moneys due to the Association and make all such payments authorised by the
Association.
c)  Deposit all moneys received into an account in the name of the Association at such bank or financial institution
as may be decided upon by the Executive Council.
d)  Issue receipts in respect to all moneys received.
e)  All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments are signed by any two
members of the Executive Council appointed for this purpose at the first Executive Council Meeting following
the Annual General Meeting each year.
f)  Not later than the 30th day of June in each year prepare an audited financial statement made up to the 31st
day of May in each year to be presented for adoption at the annual general meeting.
g)  At any time upon the request of the Executive Council prepare an audited financial statement.
h)  Make available for inspection by any member the accounts referred to in paragraph (a).
 
UMPIRES’ MANAGER & ADVISER
 
34. The Umpires’ Manager shall:
a)  Appoint umpires to the various fixtures as directed by the Executive Council.
b)  Recruit umpires to officiate at Association fixtures.
c)  Liaise with umpires in regard reports and cautions.
d)  Co-ordinate the training of umpires.
e)  Regularly report to the Executive Council all matters pertaining to umpires.
 
An Umpires’ Adviser may be appointed at each annual general meeting. The duties of the Umpires’ Adviser shall be to instruct and advise umpires in regards to the Laws of Cricket and the rules of the Association applying from time to time.
 
REPRESENTATIVE CRICKET OFFICER
 
35. The Representative Cricket Officer of the Association shall:
a)  Coordinate all Representative Teams in both Turf and Synthetic.
b)  Liaise with clubs and players on the above.
c)  Liaise with VMCU, other associations and Uniform suppliers as it pertains to Representative Cricket.
d)  Activate and Identify specialist coaching staff to support Representative Cricket
 
e)  In concert with Press/Publicity Officer promote Representative cricket across the association
f)   Report to the Executive Council through the Operations Manager
 
 
PRESS/PUBLICITY OFFICER
 
36. The Press/Publicity Officer of the Association shall:
a)  Promote the affairs of the Association.
b)  Organise publicity for and sponsorship of the activities of the Association.
c)  Arrange Inter-Association matches, Association presentation nights and social occasions.
 
GRADE SECRETARIES
 
37. Each Grade Secretary of the Association shall, for the grade(s) concerned:
a)  Receive and check team sheets and match reports.
b)  Allocate premiership points after each home and away round for all teams.
c)  In conjunction with the Registration Secretary confirm player eligibility.
d)  Issue fines and penalties for unregistered/unqualified players and late or incomplete match reports to
defaulting clubs.
e)  Report to each General Committee meeting and the Executive Council on all matters pertaining to the grades concerned.
 
FINANCIAL
 
FINANCIAL YEAR
 
38. The financial year of the Association shall end on the 31st day of May in each year and the accounts of the Association shall be compiled as at that date.
 
SOURCES OF ASSOCIATION FUNDS
 
39. Funds for the administration of the Association shall be derived from:
a)  Affiliation fees.
d)  Advertising.
e)  Donations.
f)  Sponsorship.
g)  Interest.
h)  Sale of goods.
I) Tournament fees
 
RESERVE FUNDS
 
40. No appropriation shall be made to or from any reserve fund of the Association except on a resolution carried by at least three-fourths of those present at a special meeting of the General Committee called for that purpose.
 
PAYMENT OF FINES AND MONEYS
 
41.
  1. Notification of all fines and any other moneys owed by clubs to the Association shall be advised in writing and shall be forwarded to the secretary of the club concerned, from the information supplied to the Association pursuant to clause 4(a) or handed to the respective club delegate at a meeting of the General Committee.
  2. In any season, monies owed must be paid to the Association's Financial Manager as follows:
    Amounts totalling less than $50, which are incurred prior to 1 December, must be paid by 31 December. Amounts totalling less than $50, which are incurred between 1 December and 15 February must be paid by 1 March
    All other outstanding amounts must be paid within 14 days of the issue of the notice.
    All monies must be paid within the appropriate time frame otherwise the Executive Council may suspend, disqualify or otherwise deal with an offending member.
  3. In the event of a query arising in respect of any amount levied notification must be made in writing to the Financial Manager within the prescribed 14 days and payment must be made as provided herein pending consideration by the Executive Council of such query.
  4. No query will be considered by the Executive Council unless all moneys owed by the club to the Association have been paid.
 
AUDITOR
 
42. An Honorary Auditor shall be appointed at each annual general meeting and shall on or before the 30th day of June in each year, and at any other time upon the request of the Executive Council, audit and examine the financial records of the Association and if correct shall sign the same.
 
STANDING COMMITTEES
 
THE EXECUTIVE COUNCIL
 
43. The affairs of the Association shall be managed by a Committee of Management to be known as the Executive Council whose members shall be: the President (Chairperson), a Deputy President, an Operations Manager, an Assistant Operations Manager, a Financial Manager, a Turf Section Manager, a Synthetic Section Manager, a Juniors Section Chairman, Communications Manager, Umpires' Manager. In the event the Executive Council considers it desirable to appoint an additional member the Executive Council may appoint a suitable person who may or may not be an existing office-bearer.
 
MEETINGS
 
44. The Executive Council shall meet monthly unless it otherwise determines and shall be convened by the Operations Manager. Special meetings of the Executive Council shall be convened by the Operations Manager upon receipt of a written requisition setting out the objects of such meeting and signed by not less than three members of the Executive Council.
 
 
 
QUORUM
 
45. Five members shall form a quorum and business shall not be proceeded with until such a quorum be present.
 
ABSENCE OF MEMBERS
 
46. Any member being absent without leave from two consecutive meetings of the Executive Council shall forfeit his/her seat.
 
POWERS AND DUTIES
 
47. The Executive Council shall have the following powers and duties:
  1. To fix the number of grades of the Association, grade teams, arrange the annual fixtures and program of matches, and determine the general arrangements for semi-final and final matches.
  2. To deal with breaches of the Constitution and Rules and inflict all fines and penalties provided in the Constitution and Rules for any breach thereof, with power, if the circumstances warrant, to remit or reduce any fine or penalty and, if the Constitution and Rules do not prescribe any penalty, to impose such penalty by way of disqualification, suspension, fine, bond or otherwise as it may think fit.
  3. To determine the dollar value of a penalty unit at its first meeting each season.
  4. To examine, appoint and exercise general control over professional umpires.
  5. To deal with any business or matter referred to it by the General Committee.
  6. To deal with accounts and financial matters, with authority to authorise expenditure or incur liability for Association purposes and also with authority to pass for payment of all accounts received after the last meeting of the General Committee in each season.
  7. To deal with urgent business which may arise between meetings of the General Committee, subject to report at the next meeting of the General Committee.
  8. To deal with any other matter which the Constitution and Rules place within its province or which is considered to be in the best interests of the Association.
  9. To appoint, each season, a Disciplinary Chairman and a panel of four additional members of which the Chairperson and any two members shall constitute a Disciplinary Committee.
  10. To appoint, each season, members of the Turf Committee, the Synthetic Committee, the Communications Committee, and the Review Committee.
  11. To appoint and discharge sub-committees to deal with any matter within the powers of the Executive Council, such sub-committees to consist of the Executive and any other person whom the Executive Council wishes to coopt.
  12. Subject to these clauses, the Regulations and the Act, to perform all such acts and things as appear to the Executive Council to be essential for the proper management of the business and affairs of the Association.
 
PROCEEDINGS OF EXECUTIVE COUNCIL
48. a) The President, or in his/her absence some other member of the Executive Council elected at the meeting, shall preside as Chairperson of a meeting of the Executive Council.
 
 
 
b)  Questions arising at a meeting of the Executive Council or of any sub-committee appointed by the Executive Council shall be determined on a show of hands or, if demanded by a member, by a poll taken in such manner as the chairperson at the meeting may determine.
c)  Each member present at a meeting of the Executive Council is entitled to one vote and, in the event of an equality of votes on any question, the chairperson may exercise an additional or casting vote.
d)  Any resolution of the Executive Council may only be rescinded or amended by a two-thirds majority of those present.
e)  Should any question arise which is not provided for by these clauses or which relates to the interpretation of these clauses, the opinion of the Executive Council shall immediately be taken and acted upon. Subject to the provisions of the Act, any such opinion of the Executive Council shall be final and binding on all members.
 
DISCIPLINARY & INVESTIGATION COMMITTEES
 
49. The Disciplinary Committee shall deal with all charges and reports lodged by Umpires. However, the Executive Council may elect to vary this where a player chooses to accept a fixed penalty as outlined in the Association’s rules or as it sees fit.
The Investigation Committee shall deal with all reports and complaints lodged by clubs or other instances as directed by the Executive Council
 
  1. Each Committee shall consist of a Chairperson and two other members. The chairperson shall be appointed annually at the first meeting of the Executive Council and other members will be co-opted as needed. No member of the Executive Council or Review Committee shall serve on either Committee.
  2. Charges and reports concerning a player, club, office bearer, member of a club or umpire shall be in writing and lodged in accordance with the Rules of the Association.
  3. The Assistant Operations Manager of the Association, or his deputy, shall attend all disciplinary hearings and shall maintain a record of all proceedings.
  4. The record taker from any hearing shall not serve on any Review Committee except to advise, if necessary, that Committee of the details of the original proceedings.
 
50. The Disciplinary Committee shall be convened on the Thursday following the completion of the match in which the alleged incident occurred. If it is not possible to have the hearing at that time it shall be held at the earliest suitable time, of which the Assistant Operations Manager shall advise all parties.
 
51.
  1. Any club, team, delegate, player, office-bearer, member of a club, spectator having an affinity with a club, or umpire, charged with, or reported in accordance with the requirements of the appropriate rule for improper conduct or misbehaviour shall be dealt with at a hearing of the relevant Committee.
  2. Where any Committee finds a charge/report as proven they shall impose a penalty by way of disqualification, suspension, recommend deregistration, fine or otherwise on the person, club or team concerned provided such penalty meets any other conditions the association’s rules stipulate.
 
  1. Any reports concerning unfair play arising under Laws of Cricket 42, except for Law 42-18 of the Laws of Cricket, are to be referred to the Executive Council and not the Disciplinary Committee.
 
PROCEDURE
 
52.  The following procedures shall be observed at the hearing of every charge or report:
a)  Every person charged or reported shall be entitled to be present and hear all evidence given and may be represented by a member of the player’s club.
b)  The reporting umpire shall be entitled to be present and hear all evidence given and may be represented by a member of the Umpires’ Association.
c)  Any club, either the player or player’s representative or either umpire or umpires’ representative shall have the right to question any witness called, to lead evidence in the player or umpire’s defence, and to address the relevant Committee.
d)  Every club or team charged shall be entitled to be represented at the hearing by a member of the club and such representative shall be entitled to be present and hear all evidence given, to question any witness called, to lead evidence and to address the relevant Committee.
e)  The relevant Committee may proceed with the hearing notwithstanding the absence of any individual, representative of any team or club, or the author of the report, and has the absolute discretion to proceed, postpone or convene a rehearing, as it sees fit.
f)  A written statement over the proceedings by any witnesses shall be accepted and considered at the discretion of any Committee.
g)  At the conclusion of the hearing the Committee Chairperson shall verbally advise participants of its findings and their rights of appeal to the Review Committee or Victorian Metropolitan Cricket Union and any decision made by a Committee shall be binding on the persons or club and shall be confirmed to the relative party by the Assistant Operations Manager.
 
TURF WICKET COMMITTEE
 
53. The Turf Wicket Committee shall consist of the Turf Section Manager and all of the Grade Secretaries responsible for the turf wicket section of the Association plus any other person which the Executive Council wishes to coopt.
 
The Turf Wicket Committee shall:
a)  Deal with all matters pertaining to the Turf Section of the association. Any decisions are to be advised in writing to the Executive Council at the next available opportunity.
b)  Recommend to the Executive Council team promotions or relegation for the turf section of the ensuing season.
c)  Recommend to the Executive Council turf gradings and fixtures for the ensuing season.
d)  Select turf representative teams as required.
 
COMMUNICATIONS COMMITTEE
 
54. The Communications Committee shall consist of the Manager Communications, the Registration Secretary, the Umpires’ Manager, the Press/Publicity Officer plus any other person which the Executive Council wishes to coopt.
 
 
55. The Communications Committee shall:
a)  Deal with registration or permit disputes.
b)  Deal with other matters as directed by the Executive Council.
 
REVIEW COMMITTEE
 
56. The Review Committee shall consist of the Deputy President, the Turf Section Manager, the Synthetic Section Manager, the Communication Manager and the Umpires’ Manager plus any other person which the Executive Council wishes to coopt.
Any three members shall constitute a quorum and business shall not proceed until such quorum is present. The Review Committee shall:
  1. a)  Hear appeals by clubs or individuals in regard decisions made by the Disciplinary Committee.
  2. b)  Hear appeals by clubs in regard decisions on match protests or disputes made by the Turf or Synthetic Committees.
  3. c)  Deal with major issues as directed by the Executive Council.
 
PROTESTS
57.
a) Every protest as to the result of a match shall be determined by a quorum of either the Turf Wicket or Synthetic Wicket committees plus any other person which the Executive Council may wish to coopt.
b)  A minimum of three members shall constitute a quorum.
c)  Protests shall be lodged in accordance with the playing rules of the association
 
HEARING
58. Where a hearing into a protest occurs, the following procedure shall apply:
a)  Every club or team that is a party to the protest shall be entitled to be represented at the hearing thereof by a member of the club and such representatives shall be entitled to be present to hear all evidence given and to question any witnesses.
b)  The various Committees may proceed with the hearing notwithstanding the absence of the representative of a club or witnesses and has absolute discretion to proceed or convene a re-hearing, as it sees fit.
c)  The Committee hearing the protest may announce its decision at the conclusion of the hearing and shall report its decision as early as possible to the Executive Council.
d)  Written confirmation of the decision will follow the decision.
e)  Any member of the Committee hearing the protest whose club is directly affected by the dispute shall not be able to take part in a hearing.
 
59. a) In the case of a protest being upheld the committee shall decide what is to be the result of the match and allot such points as it may think fit.
b) The Committee shall also have the power to impose a fine or other penalty on any club or team concerned in a protest, or on any witness who fails, without reasonable excuse after being duly summoned, to attend or to give satisfactory evidence before it
 
 
 
APPEALS
 
60.
1. Any person, club or team penalized as a result of a hearing shall have the right of appeal and no appeal shall be heard unless:
i)  evidence not originally presented is available which may have reasonably affected the original decision;
or
ii)  the appellant can demonstrate that an error in law or a ruling contrary to the Rules and/or By- Laws/Constitution of this Association was made by a decision; or
iii)  in the opinion of the body hearing the appeal, the appeal ought to, in fairness, be heard.
b)  Any appeal must be lodged, in writing, with the Operations Manager within seven (7) days of the decision being advised by the Committee Chairperson and accompanied by a bond equal to fifty penalty units.
c)  Appeals will be heard by a quorum of the Review Committee which has the power to amend, revoke or increase any penalty already established by a committee.
d)  Where the Review Committee considers the appeal to have been made without reasonable cause it may determine that all or part of the bond not be refunded to the applicant lodging the appeal.
e)  A player suspended by the Disciplinary Committee who lodges an appeal may continue to play until the Review Committee hears the appeal. Unless the penalty is revoked by a decision of the Review Committee any matches played between the time of the Disciplinary hearing and the decision of the Review Committee shall automatically be added to any suspension or penalty.
 
AMENDMENT OF STATEMENT OF PURPOSES AND OF CONSTITUTION OR RULES
 
61. The Statement of Purposes, the Constitution and the Rules of the Association shall not be altered in any way except upon resolution by members of the Association at a special meeting of the General Committee held in the following manner:
 
a)  A special meeting to consider proposed changes to the Statement of Purposes, the Constitution and the Rules of the Association shall be held in July each year unless otherwise determined by the Executive Council.
b)  Any club desiring to repeal, alter or make additions to the existing Statement of Purposes, Constitution or Rules of the Association shall advise the Operations Manager, in writing, of the details of the alterations and additions and the reason for them, by no later than April 30 in each year. Registrar of the Incorporated Associations’ office in accordance with the Associations’ Incorporation Act.
e)  Alterations, additions or revisions to the playing rules require a simple majority of members present and entitled to vote and shall become effective following confirmation at the next annual or General Committee meeting.
f)  Any technical or typographical error in any such proposed amendment may be adjusted without the approval of the special meeting.
 
 
COMMON SEAL AND CUSTODY OF DOCUMENTS
 
  1. a) The Common Seal of the Association shall be kept in the custody of the Operations Manager.
    b) The Common Seal shall not be affixed to any instrument except by the authority of the General Committee and the affixing of the Common Seal shall be attested by the signatures of any two of the following: The President of the Executive Council, the Operations Manager, the Financial Manager or the Assistant Operations Manager.
  2. Except as otherwise provided in these clauses, the Operations Manager shall keep in his/her custody or under his/her control all books, documents and securities of the Association and shall make them available to any delegate nominated pursuant to clause 4 upon written request.
 
GENERAL
  1. In the event of the winding up or the cancellation of the Incorporation of the Association, following a resolution passed by a three fourths majority of the persons present who are entitled to vote the assets of the Association shall be disposed of in accordance with the provisions of the Associations’ Incorporation Act.
  2. If any direction of the Association has not been complied with within the time specified therefore, the Executive Council is empowered to take such action as it deems fit.
  3. Any question which arises which is not specifically provided for in this Constitution and Rules, or if any question arises as to the interpretation of any clause or rule, the opinion of the General Committee shall be taken and acted upon, and its decision shall be final.
 
COMMUNICATIONS
 
67. a) All forms and communications addressed to or by the Association must be either typewritten or written in ink.
b) A notice may be served by or on behalf of the Association upon any member club by sending it to the address of the Secretary referred to in clause 4 (a) hereof.
c) Where a document is properly addressed, pre-paid and forwarded to a person, the documents shall, unless the contrary is proved, be deemed to have been given to the person at the time at which the letter would have been delivered in the ordinary course of mail.
 
BY-LAWS
 
68. The General Committee shall have power, from time to time, to make by-laws not inconsistent with the Constitution of the Association. At least seven days’ notice, in writing, of a proposed by-law must be given to each club and any by- laws so made shall be binding on all office-bearers, clubs, teams, delegates, umpires and players.
 
DISPUTES AND MEDIATION
69. a) The grievance procedure set out in this rule applies to disputes under these rules between :
(i)  a member and another member; or
(ii)  a member and the Association.
 
 
b)  The parties to the dispute must meet and discuss the matter in dispute, and, if possible, resolve the dispute within 14 days after the dispute comes to the attention of all of the parties.
c)  If the parties are unable to resolve the dispute at the meeting, or if a party fails to attend that meeting, then the parties must, within 10 days, hold a meeting in the presence of a mediator which agreed to by both parties.
d)  The mediator, in considering the mediation, must:
  1. (i)  give the parties to the mediation process every opportunity to be heard;
  2. (ii)  allow due consideration by all parties of any written statement submitted by any party; and
  3. (iii)  ensure that natural justice is accorded to the parties to the dispute throughout the mediation process.
 
Source and reference
70. Inspiration of this constitution has achieved from ECA Eastern cricket association guided constitution. All special thanks to ECA for making their constitution available publicly which will be useful in guiding associations like us which are in starting up stage.
 
ADDENDUM
 
DEFINITIONS AND INTERPRETATION
 
In the clauses of the Constitution, unless contrary intention appears:
 
“the Association” means the CYPRUS CRICKET FOUNDATION Ltd.
 
“affiliate club” means a cricket club whether incorporate or unincorporated which has been and continues to be accepted by the Association for affiliation with the Association and has paid the annual affiliation fee pursuant to clause 9 hereof.
“member” means a member of the Association as defined in clause 3 hereof.
“delegate” means a member of an affiliated club appointed by that club as their representative according to clause 12 hereof.
“participating team” means a team of an affiliate club which competes in a competition controlled by the Association.
“Competition Rules” or “Rules” means the rules from time to time prescribed by the Association for the conduct of matches in the competitions controlled by the Association.
“Executive Council” means the Committee of Management of the Association.
“financial year” means the year ending 31 May.
“General Committee meeting” or “general meeting” means a meeting of members convened in accordance with clause 14 hereof.
“the Act” means the Associations’ Incorporation Act of Cyprus.
“the Regulations” means regulations under the Act of Cyprus.